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February 16, 2016 |  Posted in: Intranet, Thought Leadership

Planning for a successful Intranet Project - Part 4

< Read Part 3

A successful Intranet project needs to clearly define all dependencies. Key dependency considerations include:

Content & Data

  • Where is content (both static, dynamic and document based) being sourced from?
  • Are there external platforms that need to be dynamically linked to or integrated with?
  • If an existing Intranet exists, is any current information housed within this to be used?
  • What is the required information architecture for the Intranet?

Content Preparation

  • What new content is required?
  • What is required to generate and organize this new content?
  • What resources are required to undertake the content preparation phase?

Authoring & Migration

  • Who (from a resource and responsibility perspective) is responsible for the authoring of new Intranet content?
  • Who (from a resource and responsibility perspective) is responsible for the entering of content (both new and existing content migration)?
  • What workflow/approval processes are required to sign-off on content?

Access by stakeholders

  • What stakeholder groups will require access to the Intranet?
  • What security roles need to be defined and setup for the different stakeholder groups?
  • What are the content and functionality rules that need to be applied to the different security roles?
  • Is external system authentication integration required?

Reporting

  • What are the reporting requirements for the Intranet?
  • What roles are to have access to view the reporting features?

Hosting

  • Is the Intranet to be hosted on-premise or in the cloud?
  • If cloud based, are there any hosting preferences or existing providers that should be used?

In Part 5 we’ll cover defining your Intranet project deliverables. 

February 16, 2016 |  Posted in: Intranet, Thought Leadership
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